Project Name: Fredericktown Water Main Improvements Phase II
Owner: Village of Fredericktown (referred to as “Village” in this document)
Project Location: The project will span over more than three miles throughout the Village of Fredericktown.
Deadline to Submit: August 21, 2026, no later than 4:00 PM
Submittal Requirements: Firms responding must submit three (3) hard copies of the Statement of Qualifications to the Village Administrator.
Submission Location: Village Administrator
2 E. Sandusky Street
Fredericktown, OH 43019
Contact: Bruce Snell, Village Administrator
740.694.1098
brucesnell@fredericktownohio.net
Project Description
The Village of Fredericktown’s water distribution system is well over 100 years old with a majority of the Village water-mains being four-inches in diameter, and even smaller in some cases. Many of these lines break on a consistent basis, requiring the Village to utilize valuable resources to repair waterlines and creating health and safety issues, and requiring boil advisories to be issued to customers. This infrastructure improvement project will consist of replacing approximately 3,800 linear feet of existing four-inch diameter primarily steel or iron water mains with new eight-inch diameter PVC water lines. Additionally, approximately fifty-five service lines and service valves will be replaced from the new mainline to the property right-of-way line. Eight additional mainline valves will be installed to allow for greater operational abilities for the maintenance staff in the event of water-main breaks in the future, helping to minimize the impact of water main breaks on both the local residential and business communities. Finally, approximately eight fire hydrants, which are built for four-inch supply lines, will be replaced with hydrants that are designed to be fed through six-inch supply lines. The preliminary cost estimate for the aforementioned construction and administration is $1,125,000.
Scope of Services
The Village is issuing a Request for Qualifications for design and engineering services related to the detailed design and preparation of construction documents, bidding and tabulating, and general construction administration required on the Fredericktown Water Improvements Project.
Schedule
Project bidding, awards and construction will begin at the earliest date feasible, with actual construction anticipated to begin in the Spring 2027. Acceptance of proposals are subject to approval by the Fredericktown Village Council.
Project Funding
Funding for Phase II of the Water Main Improvements is anticipated to come primarily through federal funding sources.
Submit a Statement of Qualifications, not to exceed 10 pages, which must include the following information:
1. A brief description of your firm’s history, including the project manager, key personnel and any subconsultants. Include how long key personnel have been with your firm.
2. A description of recent similar water infrastructure projects completed by your firm.
3. Names and contact information for at least three client references and a description of the services provided to those clients.
4. Include a project approach outlining how your firm will complete this project. Project approach shall not exceed two pages in length and is in addition to the 10-page limit.
Selection Process
As required by State Law (ORC 153.65-71), firms responding to this request will be reviewed, evaluated, and ranked in order of qualifications. The Village will review submissions and select the firm it determines is most qualified, based on firm’s:
1. Firm’s/Project Manager’s demonstrated experience on a project of this capacity. (20%)
2. Other designated staff’s demonstrated engineering and designing experience on similar capital improvement projects and current workload. (20%)
3. Demonstrated experience in successfully and smoothly completing projects in a timely and reasonable manner. (20%)
4. Demonstrated sufficient staffing with competence required on this project. (20%)
5. Proposed project approach. (20%)